Charity Event Trade Show Setup

There are many different types of charity events. There are auctions, art exhibits, and galas for any number of worthwhile causes. Whatever you have planned, raising money and awareness for a specific cause can be deeply rewarding and beneficial.

In this post, I hope to give you some ideas for products you can use to help make your event a success.

Any event needs visual supports to help people either navigate the space, separate the vendors and make them easier to find, or just to bring interest and a professional look to everyone involved. A charity gala is no different.

You’ve defined your cause. You’ve set your fundraising goals. You’ve got your budget, marketing, and target audience nailed down. Even the venue and catering is planned and in place. But you’ll need to find products to make the night look as professional and spectacular as possible. Those extras that make everything just right.

Posters and wayfinding. Backdrops and displays. Giveaways and promotional items. All these things can be important touches for a successful and memorable fundraising event.



Media Walls for Your Charity Event

One of the biggest items we provide to charity events are media walls. Perfect for any type of gala, a media wall is a, easy to set up backdrop which shows a custom made, full colour background.

This backdrop can be a large impactful image, something more subtle, or a step and repeat design of your logo or that of your sponsors.

Often, these are used as a professional backdrop for photos. Your guests can have their picture taken in front of the media wall for a memorable way to commemorate the night!

Our step and repeat media walls are printed in full colour on a lightweight fabric. Attached to an aluminium frame, they are free standing and set up in minutes. They are available in different lengths, from 8’ to 12’ wide.

We can also have a media wall on a telescopic frame. Both the height and width of this frame is adjustable, ranging between 52” to 94” wide and 68” to 96” high. These are printed on a premium vinyl, also in full colour.



Promotional Items for a Memorable Night

Supporting a great cause, amazing food and drink, and music are all highly important in creating a memorable evening. Once the night is over, how do you keep your cause in the hearts and minds of your guests?

Takeaway items and swag are a simple and great way to remind your guests of their experience and keep them talking about your cause.

Customized totes bags are an easy way to keep your logo, slogan, or cause seen long after your event has ended. Made from a range of materials, these come in many sizes and styles. Silicone bracelets are always a great way to advertise a good cause. They’re a low cost item that people love to wear. Lastly, high quality promotional pens will be used time and time again. Lightweight and useful, our customized pens are available in a wide range of colours.

Pens, bracelets, totes or more, all our promotional items are personalized, imprinted with your logo or brand.



Custom Fundraiser Flags

For a professional look to your charity event, look to our custom fundraiser flags. Promotion and brand awareness is critical when running a great fundraiser. We offer a selection of 4 different styles of flags, and each style comes in 4 different sizes.

Appearance is important for a quality event. These flags have attachments that enable them to be used outside or indoors, and are printed in full colour either single or double sided. A professional marketing flag can add extra flair, colour, and enhance the impact of your cause before and during your charity gala.




Brochures, Postcards, and More

Like any promotional products, a high quality printed postcard or brochure is a great way to keep knowledge of your event after. You may have information about your charity or cause, a location, or how people can continue to help. Printed pieces can also be key in leading people to your website, presenting smaller bits of information and encouraging further engagement.

The two best solutions here are postcards and folded brochures. Both are printed in full colour, and are available in a number of sizes.

Postcards can be single- or double-sided, and have enough space for slices of information, highlighting your charity or fundraiser. There won’t be the space to explain everything, but that isn’t what a postcard is for. They are best used as additional pieces, takeaways or pieces to increase awareness before your event.

A folded brochure has more space for text or imagery. They can be folded in a few different ways (Half Fold, Z Fold/ Accordion Fold, or Roll/Letter Fold). With more space, you can get deeper into your cause, background, or how people can help. The folds create natural columns, and the bright 100 lb glossy stock creates a classy and professional look.



Banner Stands for Your Gala

Like a custom fundraiser flag, a high quality banner stand enhances the visuals at your event.

A retractable banner stand can be a great help to promoting or marketing your event beforehand, ensuring any potential guests know the time, date, and location. During your charity event, they can create a colourful atmosphere and reinforce your cause or even announce and promote your sponsors.

All our banner stands come with full colour quality graphics printed in full colour. They can be used for advertising, sponsor promotion, and – above all – increasing awareness and knowledge of your cause.



Helping Make Your Gala a Success

There are several things that make a fundraiser or charity gala a success. Did you increase knowledge and awareness of your cause to your guests? Did you raise money and hit your target donations? And, was it a memorable event where your guests had a good time?

Don’t lose sight of your end goal, but ignoring the visuals and marketing of an event would be a mistake. All the pieces, products, and promotional items can only help to enhance your event, but they’re critical for creating a lasting impression and truly connecting with your guests.